The initial cost of the software is an immediate issue, but in the long run, the most important consideration is procuring the package that is best suited for your business needs, present and future. One literally builds their business around a package such as FrameX. The depth of thinking that went into the design and programming, the quality of the documentation, and the quality of technical support become very important on down the road. Your time is valuable. When you factor in the additional costs of hardware it becomes obvious that having the best software possible is the best business decision. FrameX is the best package of its kind on the market today. And since the developer also operates a retail frame shop, the program receives regular updates and refinements.

The main benefits for using a frame shop management software package are: time savings, control, security, and professional image. FrameX is not unique in this regard, but it is unique in the superior way that it addresses each of these issues.

• Finding Supplies: Instead of searching through piles of mat board fall-outs on the chance that you find a scrap needed for a frame job, FrameX knows if the proper size and type scrap exists and directs you to a numbered bin to retrieve it. FrameX also manages bins for customer’s art, orders ready-for-pickup, moulding, prints, and for frames, mats, and mounting in-progress.
• Production Tracking: FrameX allows you to stay on top of all open orders and monitor the availability and location of needed components, and the completion status of various tasks. Highly detailed Work Orders with all pertinent measurements, descriptions and pictures of components, together with calendar-based work schedules, and production tracking by employee, maximizes labor efficiency and accountability. Costly mistakes due to communication breakdowns are reduced. This adds up to real savings.
• Materials Acquisition: The automatic generation of Purchase Orders based on what-you-need in order to complete orders compared to what-you-have in inventory is a major time saving feature. Fax the Purchase Order to a supplier direct from your PC without having to type a thing. Receive items against Purchase Orders and FrameX automatically updates your inventory records. The time savings and hassle reduction are significant.
• Mat Cutting: FrameX automatically generates the optimal mix of Wizard Single or Multi opening mode files for cutting mats. This translates into considerable time savings and reduction of errors. Share mat cutting specification files on a network to increase productivity more. FrameX also automatically generates MW3 files for the Kaibab Artistic MatWRITERÔ Eclipse. The user interface used in FrameX is virtually the same as the one used in the Kaibab Eclipse. Manual mat cutting also is made more efficient with detailed cutting specifications. The Mat Design Window provides a WYSIWYG graphical depiction of mat designs at the point-of-sale. This boosts productivity and reduces miscommunications, especially for multiple opening pieces, because you view a diagram of the relative size and position of openings while in the presence of the customer.
• Inventory: FrameX uses instantaneous, perpetual inventory to maintain an up-to-date snapshot of the quantities: on-hand, on-order, and on-backorder for prints, products, moulding, and mat board. Inventory summary reports make end-of-year physical inventory and cost-of-goods-sold calculations easy and organized. The time savings for staying perpetually abreast of inventory levels versus manual searches are considerable, even for smaller shops.
• Marketing: Target advertising and direct mail pieces to the most suitable customers. Sort and print customer mailing labels, track the source of new customers, and monitor customer purchase levels and tastes. Optionally import customer records into form letters or directly print addresses on envelopes by linking to your word processor. The savings on postage and handling are considerable as the number of customer records grows into the thousands.
• Bookkeeping and Payroll: FrameX provides an integrated accounting solution. The comprehensive bookkeeping system tracks all expenses, revenues, assets, liabilities, receivables, payables, and more. An Income Statement and Balance Sheet are a few mouse clicks away. Makes sales tax payment simple. Avoid the hassle of using a separate bookkeeping system. Ships with predefined chart of accounts for a frame shop. Also may use the system for generating payroll checks. Saves time opening, learning, and updating a separate accounting package.

• Performance: Monitor shop financial performance. One mouse click generates a graph of total sales over time. Quickly see which products, mouldings, and mats are selling best. Quickly determine who your best customers are and how they found you. Generate a snapshot of year-to-date profit and net worth. Easily fine-tune prices and markups to achieve the desired profit margin. Failure to stay on top of trends and problem areas can mean reduced profit or business failure.
• Employees: Generate sales commission reports. Evaluate employee productivity. Documenting employee performance is helpful for devising incentive programs and disciplining problem employees. Productive employees boost your bottom line.
• Taxes: Quickly assimilate financial data for your accountant or for tax authorities. Inadequate records can lead to time-consuming searches and penalties for underpayment of taxes.
• Scalability: Add multiple networked workstations at the point-of-sale and in the work area as the volume of sales increases. No retooling or retraining costs for expanding the scale of your business. Phase out paper and phase in workstations. The Multi-Store functionality in FrameX allows each store in your chain to be connected to the other for sharing inventory data and work orders. Even if you presently operate only one location, the option to expand is now much more feasible.
• Longevity: FrameX is written in the VBA programming language for Microsoft AccessÒ , a component of Microsoft OfficeÒ , the most widely sold office automation suite in the world. The performance and features of FrameX can increase as Microsoft adds additional power to Access. Moreover, if you are already a Microsoft Office user, you may take advantage of the extensive tools found in Microsoft WordÒ , ExcelÒ , and other packages, for sharing data, generating form letters, addressing envelopes, importing new product data from suppliers, and more.

• Passwords: Issue passwords to control who sees what and who can change what. Maintain data privacy and avoid the risk of sensitive information leaking to specific employees or competitors.
• Backups: Convenient compressed back-up process expedites off-site storage of irreplaceable business data onto a medium that fits in the palm of a hand. Fire, theft, vandalism, hacking, and equipment failure leading to loss of records can effectively shut a business down. Achieve peace-of-mind by performing daily backups of the entire system. Once destroyed, paper records can never be restored for any price.
• Restore: Easily restore data from backup copies after a catastrophe to get up and running.

• POS Customer Experience: Instantaneous pricing of custom frame jobs (including complex multi-opening designs) at the point-of-sale allows the designer to focus on creativity and customer communication. Pointing and clicking on full color pictures of mat board, moulding, prints and other framing components provides a visual queue which enhances the design process and cuts down on errors. Powerful replication buttons further speed the design process. Printed sales receipts are attractive. The system impresses customers.
• Consistency: Customers sense they are receiving professional service and a consistent price because the computer guides the custom framing design and pricing process. Quickly respond to phone inquiries about order status.
• Artificial Intelligence: Pre-designed framing schemes called up at the point-of-sale allow less experienced employees to design more effective custom framing layouts with higher customer satisfaction.
• Exclusive Firsts: We pride our self on being first to offer the newest concepts and features. This allows you to truly position yourself at the cutting edge of technology. Your customers will notice this and your shop will have the reputation of being at the forefront of our industry.

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